Producer Responsibility Organizations (PROs)
In the context of Extended Producer Responsibility (EPR), a Producer Responsibility Organization (PRO) is a business entity established to collaborate with producers, aiding them in fulfilling their regulatory obligations under the EPR Regulation. This regulation mandates that producers take on specific responsibilities concerning the collection, management, and promotion and education related to the designated materials they produce.
HOW PROS ASSIST PRODUCERS:
PROs play a crucial role in helping producers meet their regulatory obligations. They achieve this by:
- Establishing Collection and Management Systems: PROs may arrange, establish, or operate collection and management systems, streamlining the recycling process for designated materials.
- Promotion and Education: PROs also arrange, establish, or operate promotion and education systems. They inform residents in Alberta about changes to recycling programs and educate them on the proper disposal of designated materials.
- Reporting: PROs prepare and submit the necessary reports on behalf of the producers, ensuring compliance with reporting requirements.
- Representation: PROs represent producers for various purposes under the EPR Regulation.
Choosing a PRO
Producers have the flexibility to select the registered PRO or PROs they wish to collaborate with. Producers may enter into a contract with a PRO to help meet their regulatory obligations. The terms and conditions of these contracts may vary.
The following PROs are registered with ARMA:
Note: A processor retained by a producer solely for the purposes of processing designated materials is not a PRO.
Producer Obligations Without a PRO:
Producers who opt not to contract a PRO must establish and operate their collection, management, promotion, and education systems to meet regulatory requirements. Learn more about producer obligations under the EPR Regulation on our producer webpage.
How PROs Operate:
PROs are responsible for establishing and operating common collection systems to replace the numerous individual recycling programs operating in municipalities, regions, and First Nations communities throughout Alberta. They also manage designated materials collected through these systems to ensure recycling and recovery.
Signing Up with a PRO:
Producers may choose to work with a PRO to fulfill their collection, management, promotion, and education obligations. Producers are not obligated to sign up with a PRO; it is a business decision made by individual producers. Producers can work with multiple PROs and enter into contracts at different times to meet various obligations.
Collection, management, promotion, and education requirements under the EPR Regulation take effect on April 1, 2025, coinciding with the transition of the first communities in Alberta to producer-run recycling collection services. Producers are required to sign up with a PRO or establish their systems to meet these obligations by April 1, 2025.
FAQs ABOUT working with Pros
During the registration process, a producer can choose a PRO registered with ARMA to handle their reporting duties. The specific terms and conditions, including fees and payment schedules, are determined within each individual contract between a PRO and a producer.
If a producer needs to switch their Producer Responsibility Organization (PRO), this may be completed through their ARMA Connect account.
Yes, PROs are not-for-profit organizations and charge for their services to producers. Each commercial contract a producer enters with a PRO will have its own set of terms and conditions. It is up to the PRO and producer to determine the terms of their contractual agreement, including fees and payment schedule. ARMA does not set the terms of the contractual arrangements between PROs and producers.
How to register as a pro:
PROs must register with the Authority within 30 days of being retained by a producer. To assist EPR producers in selecting PROs to meet their collection and management requirements, PROs are encouraged to register with the Authority promptly.
In order to register as a PRO in Alberta under the Regulation, a producer responsibility organization must:
- not be affiliated with an entity or individual that provides recycling services or waste management services for designated material, and
- be established as a not-for-profit entity in a Canadian province or territory that is legally permitted to conduct business in Alberta.
If you are interested in registering as a PRO under Extended Producer Responsibility, please contact our EPR Team at 888.999.8762 or email firstname.lastname@example.org for more information.
Thank you for registering as a Producer Responsibility Organization (PRO) with ARMA. We look forward to working with you to increase recycling rates throughout the province, foster the growth of Alberta’s circular economy, and inspire a future without waste.
To ensure consistent and timely communication, this is the first in a series of bulletins that we will be providing regularly. They will be emailed to you and included on our PROs webpage.
We would like to emphasize the following upcoming key dates:
Communities with existing recycling services that register for Extended Producer Responsibility (EPR) before December 31, 2023, will commence collection under the EPR program beginning on April 1, 2025.
Communities that register after December 31, 2023, and communities currently without recycling services, will initiate recycling collection services in Phase 2, starting on October 1, 2026.
We have been diligently working with communities to educate them on the benefits of EPR and assist them through the registration process.
The Community Registration Application Forms for registered communities have been uploaded into the Citrix ShareFile that you have access to (divided by HSP and PPP), so you can begin contacting them.
Given these upcoming deadlines, ARMA has proactively contacted each pre-registered community to help them complete their Community Registration Application Form before the deadline.
To further aid us, we kindly request your support in ensuring that pre-registered communities are contacted, their questions are addressed, and they receive the necessary guidance to finalize their registration. We have provided a list of pre-registered communities and their contact information in the Citrix ShareFile that conditionally registered PROs have access to (divided by HSP and PPP).
To facilitate your conversations with pre-registered communities, we have also provided several links that will assist communities in completing their registration:
Your assistance in reaching out to these pre-registered communities will significantly contribute to our collective success and position the province to maximize the benefits of EPR, including increased recycling rates, opportunities for innovation, and the development of our circular economy.
Invitation to participate in the January 10 Webinar
As part of our ongoing efforts to raise awareness about EPR, we launched a Webinar Series earlier this month with a primary focus on educating communities and guiding them through the registration process. The January webinar will shift our focus to highlight conditionally registered PROs.
We invite you to present at this webinar, which is on January 10, 2024, at noon (MDT). This will be a terrific opportunity for you to further educate stakeholders on the role of PROs in EPR. You will be asked to provide a brief overview of your organization and how it integrates into the EPR framework, and following the presentations, answer questions from our audience.
If you would like to participate, please let us know by December 15 by emailing us at email@example.com.
Thank you for registering as a Producer Responsibility Organization (PRO) with Alberta Recycling Management Authority (ARMA). We look forward to working with you to increase recycling rates throughout the province, foster the growth of Alberta’s circular economy, and inspire a future without waste.
To ensure consistent and timely communication, this is part of the series of bulletins that we will be providing regularly. They will be emailed to you and included on the PROs webpage.
January 10 Webinar
We appreciate your participation in our first webinar of 2024 on January 10. A lot of great questions came out of the webinar. We have shared the questions with communities, and we will also be posting many of the questions as Frequently Asked Questions (FAQs) to our website.
As you know, the deadline for communities to register for Phase 1 of Extended Producer Responsibility (EPR) in Alberta was December 31, 2023. ARMA has spent the last few months diligently working with communities to educate them on the benefits of EPR and assist them through the registration process. With Phase 1 community registration complete, we had 294 fully registered communities for Single-use Products, Packaging, and Paper Products (PPP) and 204 fully registered communities for Hazardous and Special Products (HSP). The few communities that did not finish their registration have been contacted to see if they intend to finalize registration, which may result in some additions. For context, that means that over 90% of Alberta’s population is represented.
The Community Registration Application Forms for registered communities have been uploaded into the Citrix ShareFile (divided into HSP and PPP categories), so you can contact them.
Please reach out to each registered community as soon as possible to help them understand what needs to be done to successfully implement Phase 1 of EPR in their community on April 1, 2025. Communities are excited to be part of this new framework in Alberta and are looking forward to a successful implementation of EPR.
We have had several Processing Facilities register with ARMA since registration opened on October 16, 2023, and have shared the preliminary list with the applicable PROs. We continue to go through our due diligence process with each Processing Facility that registers and will be sharing information with PROs accordingly.
The benefits of EPR are numerous and are critical to the success of our province’s sustainability and circular economy goals. Equally important is having PROs join us in this endeavour to work directly with producers to support them in establishing collection and management systems, promoting, and educating them on the framework in Alberta.
To facilitate a smooth transition and maximize the benefits of EPR in Alberta, we invite you to collaborate with us in the following ways:
- Share Information: We have prepared an information package that provides a high-level overview of Producer obligations for PPP and HSP. We kindly request that you share this package with your members, helping us reach those who do business in Alberta.
- Include EPR in Your Outreach: If you have a regular newsletter or other means of member communication, please let us know if we can provide you with information about Alberta’s EPR framework for inclusion.
- Collaborative Presentations: Our team has been actively participating in numerous events hosted by various organizations. If there is an opportunity, we would be pleased to participate in an upcoming event that you are hosting to provide insights into EPR.
We want to make it easy for you to share EPR information, so please tell us of other ways we can assist in EPR-specific outreach and engage with your membership. For additional information on EPR, please visit the ARMA website.
We believe that by working together, we can embrace the opportunities EPR presents, enhance sustainability, and inspire a future without waste. If you are interested in exploring further collaboration opportunities or have any questions, please feel free to reach out to us at firstname.lastname@example.org.