JOIN OUR TEAM and make a difference

Alberta Recycling Management Authority (ARMA) is proud of our over 30-year legacy as a leader in environmental stewardship and we are looking for dedicated individuals to join our team and advance our vision of Inspiring a Future Without Waste.

If you are passionate about reducing waste, having fun, embracing change, and pursuing growth, we want to hear from you!

ARMA is proud to be recognized as ‘Respect Certified‘, an initiative to educate staff on Anti-Harassment and Respect in the Workplace, critical components for nurturing our workplace culture. This training has also been included as part of our onboarding process for new staff.

We are also committed to supporting diversity, equity, and inclusion initiatives in our recruitment processes and in our work environment, where every individual feels valued, respected, and has a sense of belonging.

CURRENT AVAILABILITIES

Please see the listings below for positions that are currently available and apply in confidence to Human Resources by emailing your resume to careers@albertarecycling.ca.

We thank all applicants for their interest however, only those considered for an interview will be contacted.

PROGRAM MANAGER

Alberta Recycling Management Authority (ARMA) is a dedicated not-for-profit organization that acts on behalf of the province to oversee all aspects of end-of-life processing of electronics, paint, tires and used oil materials. Since its inception in 1992, ARMA has led the diversion of 11.6 million electronic devices, 33.9 million liters of paint, 144.5 million tires, and over 2.0 billion liters of used oil from the province’s landfills.

Most recently, thanks to the organization’s innovation and environmental stewardship, ARMA was appointed as the administration and oversight body for Extended Producer Responsibility (EPR). During this transformative time, this role will allow ARMA to continue its work to inspire a future without waste, where products enter the circular economy for the betterment of our environment and future.  

If you possess an inherent builder mindset, are passionate about inspiring a future without waste, having fun, embracing change, and pursuing growth we would love to hear from you. Please apply in confidence to Human Resources by emailing your resume to careers@albertarecycling.ca.

We are committed to supporting diversity, equity, and inclusion initiatives in our recruitment processes and in our work environment, where every individual feels valued, respected and has a sense of belonging.

We would like to thank everyone for their application and interest in ARMA; however, only those being considered for an interview will be contacted. Posting will remain open until a suitable candidate is found.

By submitting your resume and personal information to ARMA, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by ARMA to determine your suitability for employment opportunities. Successful applicants will be required to complete a criminal background check.


Position Summary:

The Program Manager will report to the Director, Stewardship Programs and will be responsible for managing the administration and day to day operations of ARMA’s Stewardship Program. This includes but is not limited to the supervision of Program Administrators (PA’s), reviewing monthly and quarterly claims, analyzing, and reporting on program performance metrics, and contributing to special projects.

 

Leadership Support

  • Provide support to the Director, Stewardship Programs for day-to-day operations and special projects.
  • Contribute to the development of key performance metrics for the Program Administration Team.
  • Track KPIs and priorities and monitor the progress of relevant programs and projects.
  • Prepare reports, develop queries, and use data analysis to support leadership in making informed and strategic decisions.
  • Work with the division leadership to identify areas for process optimization and efficiency, recommend process improvements, and assist in their implementation.
  • Complete the initial review of claim submissions.
  • Timely preparation and coordination of reporting and correspondence related to assigned programs.

Supervision and Guidance

  • Provide supervision and guidance to PA’s.
  • Advise PA’s with navigating complex issues while ensuring a professional level of service.
  • Create documents, internal training material, presentations, and complete reporting on program operations.
  • Facilitate, foster, and encourage cross-training and provide coverage for PA’s to manage temporary workload constraints and absences.
  • Ensure files are maintained in the central and electronic system according to the organization’s records management policy.
  • Perform other general administrative duties in support of the operations team as required.

Coordination and Projects

  • Coordinate the approval process for funding claims reviews generated by Program Administrators.
  • Support the development of meeting material for stakeholder, Board and Industry Council meetings.
  • Manage special projects including project planning, status updates, meetings, reporting, communications assistance, and engagement of internal and external resources as appropriate to meet deliverables.

Other Duties

  • Maintains an understanding of and adheres to Alberta Recycling policies, procedures, and standards.
  • Contributes to a positive and safe culture by modeling organizational values.
  • Performs other job-related duties and assists other team members as required.

Experience and Competencies

  • Post-secondary degree, or equivalent, in business or administration discipline.
  • PMP Certification (commenced training or completion)
  • Skilled in using Office 365 applications, especially Excel, and able to become familiar with firm-specific programs and software, such as Salesforce, is mandatory.
  • Proven analytical abilities, including translating data into actionable insights, and experience with Power BI and other data analytic software.
  • Minimum of five years in a business administration and analysis role.
  • The equivalent combination of education and experience may be acceptable.
  • Proven ability to manage projects and supervise staff.
  • Ability to foster collaboration and motivate others to achieve common goals.
  • Well-developed organizational skills and exceptional attention to detail.
  • Excellent time management and problem-solving skills.
  • Highly productive and flexible in adapting to changing priorities.
  • Effective communicator with strong interpersonal skills and commitment to achieving results.

Additional Requirements

  • Police Information Check
Controller

Alberta Recycling Management Authority (ARMA) is a dedicated not-for-profit organization that acts on behalf of the province to oversee all aspects of end-of-life processing of electronics, paint, tires and used oil materials. Since its inception in 1992, ARMA has led the diversion of 11.6 million electronic devices, 33.9 million liters of paint, 144.5 million tires, and over 2.0 billion liters of used oil from the province’s landfills.

Most recently, thanks to the organization’s innovation and environmental stewardship, ARMA was appointed as the administration and oversight body for Extended Producer Responsibility (EPR). During this transformative time, this role will allow ARMA to continue its work to inspire a future without waste, where products enter the circular economy for the betterment of our environment and future.  

If you possess an inherent builder mindset, are passionate about inspiring a future without waste, having fun, embracing change, and pursuing growth we would love to hear from you. Please apply in confidence to Human Resources by emailing your resume to careers@albertarecycling.ca.

We are committed to supporting diversity, equity, and inclusion initiatives in our recruitment processes and in our work environment, where every individual feels valued, respected and has a sense of belonging.

We would like to thank everyone for their application and interest in ARMA; however, only those being considered for an interview will be contacted.  Posting will remain open until a suitable candidate is found.

By submitting your resume and personal information to ARMA, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by ARMA to determine your suitability for employment opportunities. Successful applicants will be required to complete a criminal background check.


Position Summary:

The Finance team is accountable for efficient and accurate capture, reporting and reconciliation associated with environmental fee reports and payments, trades payable, incentive and grant funding claims, budgeting, financial reporting, payroll, and audit. As part of the Finance team, the Controller will report to the Director, Finance and will be responsible for hands-on involvement in day-to-day operations and supervision of staff in the accounts payable, accounts receivable, bank reconciliations, payroll and audit functions.

Financial Operations:

  • Enforce and monitor financial policies, procedures, controls, and reporting systems.
  • Monitor and ensure the accuracy of Accounts Receivable (AR) and Accounts Payable (AP) transactions, including effectively troubleshooting and resolving system issues.
  • Maintain day-to-day and monthly functions including AR, AP, bank reconciliations and cash management.
  • Monitor the coding of Purchase Orders and Invoices
  • Maintain timelines for the completion of operational tasks required for month/quarter/year end.
  • Effectively manage cash-flow transactions and provide recommendations for movement of assets between cash, short-term and long-term investments.

Payroll:

  • Complete semi-monthly payroll functions including remittances and payroll reconciliations
  • Work with HR to accurately track employee pay changes.
  • Assist with employee pay inquiries as required.

Financial Reporting:

  • Work collaboratively with the Senior Financial Reporting / Analyst on the preparation of financial and operating reports by collecting, interpreting, and reporting financial data including summarizing information and trends and variance analysis.
  • Review financial reports for errors and completion.
  • Ensure the organization is compliant and enforces all current federal, provincial, and municipal remittance and tax reporting requirements.
  • Prepare and coordinate annual financial audit including the generation of working papers and compilation of supporting documentation.
  • Present data, analysis and/or financial reports to management and staff, as required.

Financial Planning:

  • Assist with the budgeting process by performing analysis and consolidating financial data with input from senior management.
  • Prepare budget working papers in preparation for budget approval.

Leadership:

  • Management of finance team members in the areas of AR and AP including recruitment, professional development, and performance management.
  • Maintain files in the central and electronic system according to organization records management policy.
  • Act as the liaison between Alberta Recycling and external agencies and intuitions as required.
  • Develop briefing notes, including recommendations, to support initiatives and strategic directions.
  • Maintain effective working relationships with the management team, and all departments.
  • Crosstrain to support department in absence of Director of Finance.

Core Competencies

Education & Experience:

  • Completed CPA professional accounting designation, or significant progress towards achieving a CPA designation.
  • Minimum 5 years’ experience in accounting / finance.
  • Experience in payroll administration is required.
  • Payroll designation an asset, but not required.
  • Experience with Microsoft Dynamics Great Plains and Management Reporter, considered an asset.
  • Proficiency in using Office 365 applications, particularly Excel with strong to advanced skills. Proficiency in Power BI, considered an asset.
  • Demonstrated management and leadership skills including the ability to supervise staff, delegate tasks and responsibilities.
  • Excellent time management, decision-making, problem-solving skills and attention to detail.
  • Flexibility in adapting to changing priorities.
  • Strong ability to communicate both verbally and in writing.
  • Ability to work effectively as part of a team.

 

Knowledge, Skills & Abilities:

  • Strategic Thinking: Understands the strategic relationship between effective financial, risk and compliance management and core business functions.
  • Technical Capability: Knowledge of principles, practices, and functions of effective operational management and proven experience leading operational planning and reporting.
  • Business Acumen: Understands and applies information to contribute to the organization’s strategic plan leveraging business knowledge, strategic agility, systems thinking, and metrics/analytics to measure performance.
  • Communication Proficiency: Provides clear, concise information to others in verbal, written, electronic and other communication formats. Listens actively and ensures effective communications throughout the organization.
  • Critical Evaluation: Uses critical thinking and problem solving to assess and interpret information to make business decisions and recommendations.
  • Ethical Practice: Integrates core values, integrity and accountability throughout all organizational and business practices and acts with personal, professional, and behavioural integrity.

Additional Requirements:

  • Background Check

Dedicated to environmental leadership, the Alberta Recycling Management Authority Board of Directors is a skills-based governance board that contributes its expertise to guide the organization. We are currently looking for the following position in our Board.

Board Director
The Organization

Since 1992 the Alberta Recycling Management Authority (ARMA) has proudly and responsibly managed some of the province’s major recycling initiatives. Through this process, they have secured valuable relationships with a multistakeholder board, four industry councils, over 5,300 registered suppliers and producers, and 30 processors.

Additionally, they have 161 municipal and Indigenous communities who manage 438 electronics, paint, tire and used oil materials collection sites throughout the province, equipping Albertans to do the right thing and recycle their end-of-life products instead of throwing them away.

As they approach their 33rd year of operations, they recognize the partnerships that have formed the foundation of their organization—which continues to thrive—giving Albertans some of the best recycling programs in Canada, while positively impacting the economy with over 1,500 FTE and $180 million annually in Gross Value Added (GVA). They also acknowledge several achievements that have helped make ARMA a vital presence on the province’s environmental landscape including:

  • Diverting 11.6 million electronics, 33.9 million litres of paint, 144.5 million tires, and over 2 billion litres of used oil from Alberta’s landfills.
  • Completing the Expanded Electronics Pilot (ePilot), a two-year pilot which contemplates the addition of an additional 500 electronic materials into the existing electronics program. The pilot provided valuable insights into what material streams could be further targeted to achieve circularity and shaped their recommendations for expansion.
  • Completing the consultations with industry associations and other stakeholder organizations regarding the expansion of the Used Oil & Materials program which shaped their recommendations for the program expansion.
  • Creating a solar panel recycling group and establishing Canada’s first set of solar panels recycling standards and diverting over 1,900 panels from landfill.
  • Educating municipalities on the benefits of tire-derived aggregate—an engineered product—and facilitating grants for its use as a drainage blanket in leachate collection systems in place of conventional aggregate, a non-renewable resource. We are also exploring rubber modified asphalt, working with partners and the Government of Alberta to explore alternate uses for recycled tires.
  • Our operations focus on achieving environmental sustainability, fostering social responsibility, and maintaining high standards of corporate governance. Through these efforts we not only significantly reduce environmental impacts and conserve resources, but we also foster a diverse and inclusive workplace, promoting equal opportunities and fair treatment of employees.
  • With growing responsibilities and a desire to evolve our corporate culture, we conducted an exhaustive search for a new office space which resulted in modernizing a mid-century structure in the most environmentally and fiscally responsible manner.
  • Implementing ARMA Connect, a transformational new software program that replaces the old core databases for the administration of environmental fee revenue, recycling incentive claims, and collection site claims. This implementation signals a critical investment in IT infrastructure to increase operational efficiency and equip the organization to grow and evolve.
  • On October 3, 2022, it was announced that ARMA would be the oversight body for the province’s Extended Producer Responsibility (EPR) regulation which supports two product streams: Single-use Products, Packaging and Paper Products (PPP), and Hazardous and Special Products (HSP). Alberta’s EPR regulation (194/2022) shifts the cost of recycling from municipalities to industries that produce products. This approach will support a plastics circular economy to help us better manage single-use plastics and other recyclable materials and reduce greenhouse gas emissions by about 72,000 tonnes annually.
  • Standing up the EPR framework and establishing themselves as the oversight authority by developing bylaws and policies for effective oversight management and creating a registration system for communities, producers, producer responsibility organizations (PROs), and processing facilities. Through our efforts in supporting and educating stakeholders on the benefits of EPR, we have captured over 93% of Alberta’s population in PPP Phase I Registration, with 815 producers, 55 processors, and three PROs registered in our system, while meeting all regulated deadlines.
  • Phase I of community registration commenced on October 2, 2023, and concluded on December 31, 2023. For PPP, communities with existing recycling services that registered by this date can expect services to commence on April 1, 2025. Phase II registration began on January 1, 2024, for communities without existing recycling services and for any communities that did not register in Phase I.

 

While these are undoubtedly tremendous accomplishments, there is so much more to do as ARMA moves forward.

Working from a strong foundation, ARMA is as committed as ever to fulfilling their vision of Inspiring A Future Without Waste and building a strong, robust circular economy. This ambitious vision is what is needed to continue fostering creativity, leadership, and enhanced performance. Within this space they continue collaborating with innovators and entrepreneurs to advance the existing stewardship programs while expanding into the oversight of EPR, building a high-value circular economy where ingenuity creates local jobs and extends our value beyond Alberta’s borders while reducing the environmental impacts.

 

Opportunity

Location: Alberta, Canada

Mandate

ARMA is committed to transparency and to responsible governance practices. The Board is responsible for the stewardship of the organization, establishing the key policies and standards for the organization, including policies for the assessment and management of its risks and for reviewing and approving its strategic plans. To meet its governance and oversight responsibilities, the Board has adopted a Board mandate and Directors Terms of Reference. In carrying out their responsibilities, Directors are expected to be actively engaged in and add value to the Board’s work.

ARMA is seeking a board director to be appointed in September 2024 at the Annual General Meeting.

The Board meets quarterly in June (Q1), September (Q2), November (Q3) and February (Q4). There is annual strategic planning retreat, typically held in October, that takes place somewhere in Alberta.

The Board currently has three standing Committees:

  • Audit & Finance Committee
  • Governance & People Committee
  • Assessment Committee

A fourth committee will be established to support the EPR programs.

The Audit & Finance and Governance & People Committees typically meet the same month as the Board, with the Audit & Finance Committee holding one additional meeting in January, to address budget specifically. 

The Assessment Committee meets two times per year, typically in October and March.

All committees have the ability to call meetings on an ad hoc basis as the need arises.

Committee members are selected with regard to previous senior Executive and leadership experience and/or extensive Directorship experience.

Key Accountabilities

The Board Director is expected to:

  • Be knowledgeable about the mission, vision, values, strategic direction, and activities of ARMA.
  • Demonstrate a solid understanding of the roles, responsibilities, and the legal duties of a director, and the governance structure of ARMA, and the regulatory environment in which ARMA operates.
  • Actively participate in Board-related matters, contribute, and add value to Board work and discussions.
  • Be available and dedicate time to the role, including to attend and be prepared for meetings and be informed on relevant issues (through pre-reading information packages or otherwise).
  • Participate in Committees where appointed and become knowledgeable about the purpose and goals of the duties required of that Committee.

Candidate Profile

The successful candidate will have the following:

Experience:

  • A seasoned leader, with Board and/or executive leadership experience from a wide variety of industry sectors.
  • Extended Producer Responsibility including knowledge of EPR regulatory frameworks and systems with a policy approach under which producers are given a significant responsibility – financial and/or physical – for the treatment or disposal of post-consumer products.
  • Circular economy knowledge of a sustainable alternative to the traditional linear (take-make-dispose) economic model, reducing waste to a minimum by reusing, repairing, refurbishing, and recycling existing materials and products.
  • Information technology management experience including the study, design, development, implementation, support, or management of computer-based information systems; particularly software applications, computer hardware, programming, or database development.
  • Artificial Intelligence experience including the planning and implementation of AI initiatives to enhance operational efficiency and business performance as well as establishing robust governance practices to protect sensitive information.
  • Entrepreneurial experience owning or operating a business.
  • Experience in providing leadership and oversight of complex strategic planning exercises.
  • Economic development knowledge including experience with programs, policies or activities that seek to improve the economic well-being and quality of life for a community.
  • Rural connection with significant knowledge and experience interacting with rural communities or residing in an area that is located outside of a city, town, village, or summer village.

 

Competencies and Attributes:

  • A respected member of the community and with all levels of government.
  • Exhibits independent judgment: by maintaining impartiality, is aware of and guards against personal and organizational bias and inequity, maintaining clear delegations and refraining from engaging in management activities of any nature, by exercising the director’s own judgment and opinion; and by the director’s expected willingness to take a stand as needed even if contrary to prevailing wisdom or opinion, for the good of ARMA.
  • Exhibits integrity: by being trustworthy, honest, candid, dependable and consistent in action, words, and beliefs; by maintaining the utmost confidentiality and supporting and being accountable for board decisions; by demonstrating and insisting on high ethical standards; and by representing ARMA appropriately when interfacing with members of the public and acting in a manner that would withstand scrutiny and never using power inappropriately.
  • Displays commitment to do the right thing for the good of ARMA: by avoiding or remaining free from real or perceived conflicts or self-interest, or appropriately disclosing and managing these; and by impartially assessing perspectives and views without favor or prejudice to a particular stakeholder, interest or relationship.
  • Displays commitment to an oversight role: through meeting attendance with at least 80% of the board and committee meetings of which they are a member, availability, responsiveness, attentiveness and an information-seeking orientation; by evidence of diligent meeting preparation, review, and reporting and attention to detail; by the employment of competencies expected from or possessed by the director; and by possessing a solid understanding of fiduciary, ethical and legal responsibilities of board membership, and the distinction between governance and management, and acting appropriately.
  • Displays a capacity to challenge: by critically, informatively, proportionately, and constructively inquiring, challenging, testing, scrutinizing, and debating core assumptions, proposals, or decisions on major risks and strategic issues; probing factors contributing to variations between expected and actual performance; and, as needed, challenging emerging conventional wisdom or the board’s group thinking or decision-taking process.
  • Displays a willingness to act: when financial and non-financial performance measures are not being met; by taking leadership of, and following through on, key topics as needed and gathering support from peer directors; and by assertiveness, perseverance, and supporting the taking of significant, ascendant, or principled action or decisions as warranted.
  • Displays conceptual thinking skills: by being a quick study, willing to learn, and possessing the intellectual capacity to understand, combine, and interpret complex and diverse information; by thinking with an open mind and establishing patterns, connections and meanings among seemingly separate issues or disparate facts; and by effectively assessing interdependent, system-wide causes, relationships, and organizational alternatives.
  • Displays communication skills (oral, written, and visual): by listening, respecting, acknowledging, and building upon the viewpoints and perspectives of others; and by presenting thoughtful views and asking well-formulated questions in a clear, consistent, logical, honest, audible, well-timed, constructive, and persuasive manner and tone that contributes positively to debates.
  • Displays teamwork skills: by engaging directors and management with perception, acuity, tact, and rapport to build constructive working relationships and dynamics that engender mutual trust, respect, and contribution; and by an
  • Have a significant connection to Alberta and can demonstrate an understanding of Alberta industry and policies.

 

Equal Opportunity

The Alberta Recycling Management Authority is committed to equity, diversity and inclusion and recognizes that a diverse team benefits and is essential to service excellence. The Alberta Recycling Management Authority welcomes applications from all qualified individuals and encourage women, members of racialized communities, indigenous persons, persons with disabilities, and persons of any sexual orientation or gender identity to confidentially self-identify at time of application.  In accordance with the provincial legislation, accommodation will be provided by Gallagher and the Alberta Recycling Management Authority throughout the recruitment, selection and/or assessment process, upon request, to applicants with disabilities. All qualified candidates are encouraged to apply.

The Compensation

The Board Director shall be eligible to receive compensation and reimbursement of expenses in accordance with Alberta Recycling’s Remuneration and Expense Policy.

Application Instructions

Please submit a single document in Word or PDF format containing both a cover letter and resume on following link:

Invenias | Advertisement

 

 

 

 

To be considered for future opportunities, please submit your resume to: careers@albertarecycling.ca.

By submitting your resume and personal information to ARMA, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by ARMA to determine your suitability for employment opportunities.

Posting will remain open until a suitable candidate is found.

Successful applicants will be required to complete a criminal background check.